Local Design Inc. (hereinafter referred to as "our company") holds a large amount of personal information in connection with our business and in order to carry out our activities. We believe that protecting personal information is a major responsibility, and in order to gain the trust of the information subjects and society at large, we have established the following personal information protection policy and will strive to protect personal information.

Note

We will handle personal information appropriately in accordance with applicable laws and regulations, as well as various rules and regulations established by our company, and will make sure that all employees engaged in our business are fully aware of and comply with these rules.

— Appropriate collection, use, provision, and entrustment of personal information

1. When collecting personal information, we will clearly state the purpose of use, collect only the necessary information, notify or publicize the purpose of use, and use the information within that scope.

2. The purposes of use of the various personal information used and stored by our company are as follows:
(Customer Personal Information)
・Accommodation (contract) procedures
・Hotel management
・Sales strategy
・Membership program management
・Business related to the above matters

3. Collected personal information will not be provided or disclosed to third parties except in the following cases:
(1) When the individual's consent has been obtained in advance
(2) When the exceptions set forth in Article 27, Paragraph 1, Items 1 to 7 of the Personal Information Protection Act apply
(3) Personal Information Protection Act, Article 27, Paragraph 2 (opt-out [excluding sensitive information]) to Paragraph 5
In the case of items 1 to 3 (outsourcing, business succession or joint use)

4. When entrusting personal information to a third party for use, we will consider the appropriateness of entrusting the information in light of the state of safety control measures at the third party, and will provide the information only after entering into a business outsourcing agreement with the third party that stipulates the matters necessary for appropriate supervision, including confidentiality, and will use these to ensure appropriate supervision of the outsourcee.

2. Safety control measures for personal information

In order to prevent and correct unauthorized access to personal information, as well as the leakage, loss, or damage of personal information, we have established internal regulations and strive to implement safety measures.To achieve the above objectives, we have taken the following measures.

1. Formulating basic policies for implementing the various measures stipulated by laws, regulations and guidelines for the proper handling of personal information and personal data.

2. Establishment of various regulations that define the roles and responsibilities of each party in relation to acquisition, use, storage, provision, deletion, disposal, etc.

3. Organizational safety control measures such as appointing a person in charge, clarifying the scope of employees who handle personal data and the personal data they handle, establishing a reporting and communication system to the person in charge when facts or signs of violations of laws and regulations are identified, and regular inspections of the handling status.

4. Personnel safety management measures such as including matters concerning confidentiality of personal data in the work regulations and conducting regular training on points to note regarding the handling of personal data.

5. Physical security control measures such as employee entry/exit management, restrictions on devices brought in, and restrictions and management of devices, electronic media and documents that handle personal data to prevent theft or loss.

6. Technical security control measures, such as the introduction of systems to protect against unauthorized external access or malicious software to information systems that handle personal data

(iii) Improvement measures

We will strive to respond appropriately to changes in the social environment regarding the handling of personal information. We will also strive to make improvements, such as changing, amending, or adding to this policy and various other regulations, as necessary.

4. Responding to requests for disclosure, etc.

当社が本個人情報保護方針を遵守していないと思われる場合、及び本人の個人情報の開示、訂正、追加または削除、利用停止（第三者提供停止を含む）あるいは第三者提供記録の開示などを希望される場合には、こちら（メールアドレス：info@ldhd.co.jp）までお問い合わせください。当社内規に従い、合理的な期間（原則 2 週間、ただし件数の多い場合・複雑な請求の場合など対応に時間を要する場合に関しては 30 日を予定しています）、妥当な範囲内でこれに対応します。

5. Handling of complaints

当社は、個人情報取扱に関する苦情（開示等に係る当社の措置に対する請求者からの不服の申立の受付、その他の取扱いに関する苦情申入れを含む）については、こちら（ メールアドレス：info@ldhd.co.jp）までお問い合わせください。適切かつ迅速な処理に努めます。

6. Language

These Terms and Conditions are written in Japanese, and the Japanese version is the authoritative version, with the English version being used for reference. In the event of any conflict between these two versions, the Japanese version shall prevail.